RESERVATIONS

External Client Sponsorship Request Process

Begin by reading our Fronting Policy by clicking here.

University Center & Special Events provides external clients the opportunity to host events at our facilities through a formal sponsorship process.  Prior to submitting a request for use of our space, the external client must secure sponsorship from a recognized Texas A&M student organization, a Texas A&M University academic or administrative unit, or from an A&M System member.  The external client sponsorship request form must be completed and submitted to UCEN no less than fourteen (14) days prior to the event date. Complex events (conferences, large gatherings, significant security required, etc.) may require more notice.

Sponsorship of external clients requires the student organization or unit be in attendance at the event.  Additionally, the sponsoring unit or group understands they assume responsibility for any unpaid costs or property damage associated with the event.

Securing a sponsor does not guarantee the request will be approved by UCEN. Other factors to be considered are the availability of space, weather, and proximity to finals and holiday breaks.  The UCEN External Client Review Committee will review all requests within five (5) working days after receipt and provide the requestor with a response.  Events requiring significant security resources may require a longer review process.

Additional information may be required in the review process of your request.

• All TAMU recognized student organizations can be found at the following website: https://stuactonline.tamu.edu/app/organization

• Texas A&M System Affiliates may be located by visiting the Texas A&M System website at: https://www.tamus.edu/