Frequently Asked Questions

Yes. In order to submit a Special Event Proposal (the first step in the Special Event Permit process) you will need to have verification that the venue for your event has been reserved.

Once a venue has been reserved for the event, you will have seven days to submit a Special Event Proposal. After the Special Event Proposal has been accepted, if the event start date is 60 days away or less, you have 14 days to submit the Special Event Permit application. If the start date is more than 60 days away, the permit application must be submitted no later than 45 days prior to the event start date.

Once you have reserved your venue, go to eventpermit.tamu.edu and log in to begin the application for a Special Event Proposal.

To apply for a Special Event Proposal, you will need to know where and when the event is taking place and have a general idea of all the activites that will take place during the event. If you are an External Client, you will also need your Eligible Sponsor Form.

Once the Special Event Permit application is set to Under Review, the assigned Reviewers will read over your application and ask any clarifying questions. As the Applicant, be sure to watch for any emails regarding questions the Reviewers may have and log into the system to answer any questions as soon as possible.

If you would like to have a drone at your event, you will need to complete the Texas A&M UAS Flight Authorization prior to the event. The UAS Flight Authorization is located here: https://www.tamus.edu/risk/risk-management/unmanned-aircraft-system-operations-uas/

To request street, sidewalk, or parking lot closures for an event, you need to contact Transportation Services to obtain approval for the closures. You will later be required to provide this information in the Special Event Permit application. Transportation Services can be contacted at 979.862.7943.

If you want to add something to your Special Event Proposal/Permit Application after it has already been submitted, you will need to contact the Permit Administrator so they can make the necessary changes. This can be done by leaving a General Comment on the proposal/permit application or by emailing [email protected].

An account will be needed to submit an application. If you are a student, faculty, or staff member of Texas A&M, you will log in using your NetID and password and an account will be automatically created. For non-Texas A&M users, you will need to create an account on the eventpermit.tamu.edu website.

Events that meet the criteria found on the “Special Event Permit Guidelines” page will require a Special Event Permit. If you think your event will meet these criteria, submit a Special Event Proposal to be reviewed by the Event Coordination Committee.

A Special Event Proposal needs to be submitted no later than 7 days after booking the venue for the event.

If the event start date is 60 days or less from proposal acceptance, the permit application must be submitted no later than 14 days after acceptance. If the event start date is more than 60 days from proposal acceptance, the permit application must be submitted no later than 45 days prior to the event start date.

There is no fee to submit a Special Event Proposal or Special Event Permit application.

Yes you can save your application and complete it later.

You will need to provide a site plan or map for the Special Event Permit application. It is not required for a Special Event Proposal.

Once you have submitted either the Special Event Proposal or Special Event Permit application, you will receive email confirmation of your submission.

You can check the overall status of your application from your Dashboard. To see each section status, from your Dashboard, click on the name of the application and you will be taken to the Application Review Screen.

Yes you will be notified of updates of the overall status of the application and if more information is needed on a particular section.

Each application status is color-coded to be easily distinguishable. Brown = Submitted/Not Yet Reviewed. Orange = Under Review. Blue = More Info Needed. Red = Denied. Green = Approved. Grey = Not Applicable

The Special Event Proposal is reviewed initially by the Permit Administrator then, if needed, by the Event Coordination Committee. For the Special Event Permit application, each section will be reviewed by relevant department(s) that oversee the aspects of the specific section.

Once your event is Approved, a Special Event Permit will be issued and accessible via the notification email or on the eventpermit.tamu.edu website.

Training guides on how to use the Eproval system can be found by clicking the orange question mark icon in the bottom right corner within the eventpermit.tamu.edu site.