Banner Guidelines

Content

• Complete name of sponsoring campus department or recognized student organization is required.
• Banners are only accepted for on campus events.
• Banners must advertise on-campus events or functions sponsored by recognized student organizations or academic/administrative departments. Banners may also advertise departmental resources available to the campus community. External clients cannot advertise events through Koldus banners.
• All banner material must be in compliance with University and Student rules

Guidelines

• Only vinyl banners are allowed
• Horizontal length of banner must be between 15 – 20 feet long
• Vertical height of banner cannot exceed 4 feet
• Banner must have metal gromets at each corner and spaced every 2 feet along the top

Banner Setup & Removal

• Event Services staff will set up and remove all banners. Any organization who attempts to hang their own banner will lose the privilege if making future banner reservations.
• Event services does not assume liability for any lost, damaged or unclaimed banners.
• Banners must be dropped off at the University Center & Special Events office (Rudder Tower, second floor) by 2pm on the Friday prior to the week of the reservation. Banners should not be dropped off more than one week in advance of the reservation.
• Banners will be available for pick up from the University Center & Special Events office beginning at noon on the Monday following the end of the reservation.
• Banners must be picked up by the 5:00 p.m. the following Thursday; any banners left in the University Center & Special Events office (Rudder Tower, second floor) will be removed and taken to the MSC Lost and Found.

Reservations & Cancellations

• Recognized student organizations or campus departments must to submit a completed Koldus Banner Reservation Form to the University Center & Special Events office on the second floor of Rudder Tower.
• Recognized student organizations and campus departments may initially reserve a Koldus banner location twice a semester. If extra reservations are needed, the organization may submit an additional request (pending availability) to the University Center & Special Events office one week prior to the requested reservation date.
• Reservations may be made in one-week blocks, beginning and ending on Sunday, and the banner must be displayed the entire week. There will be one banner location (between the columns closest to the main entrance of Koldus) that may be an exception — this will only be for special campus-wide events (i.e. Silver Taps) where the banner is not appropriate to be displayed for the entire week.
• Reservation requests will be accepted beginning the third Monday of April for the fall semester and the second Monday of November for the spring semester, and will be accepted (pending availability) through noon on Thursday prior to the requested week.
• Reservations are assigned based on a priority system, including date of request, size and longevity of the advertised event, and space availability. Banner reservations may be moved to accommodate official university functions.
• Reservations are non-transferrable and a space cannot be given to another group.
• Failure to cancel a banner reservation one week prior to the reservation start date will result in the loss of future banner reservations.