What IS a Special Event?

A Special Event is an event that, based on scale and scope, uniqueness, complexity, and regulatory requirements, will require coordination and resources from multiple departments. The need for a permit will be assessed based on several factors, including:

Scale and Scope

Events with a large audience impact, campus-wide participation, external stakeholders’ involvement, or cross-departmental coordination.

Uniqueness

One-time occurrences such as high-profile speakers or major festivals, excluding routine activities unless they involve special circumstances.

Complexity

Requires multiple specific departmental permits, additional security measures, specialized equipment, venue modifications, or extensive logistical planning.

Regulatory Compliance

Subject to Texas A&M University rules and Standard Administrative Procedures (SAPs), The Texas A&M University System policies and regulations, or legal requirements.

If you feel your event fits one or more of the above criteria, we recommend submitting a Special Event Proposal to determine if you need a Special Event Permit.