Frequently Asked Questions

See frequently asked questions about Campus Services, including general use, reservations, and accommodations. If you can’t find the answer to your question, please see our contact page.

Aggie Park

General

Aggie Park is full of wildlife, let’s keep wildlife wild. Do not feed or harass the wildlife.

Yes, hammocks are welcome. Hammocks may be setup in trees that are 8” in diameter at the point of the strap. Strap must be at least 2” wide, preferable made of nylon. No more than 2 straps attached to a single tree. Do not remove any branches from the tree to accommodate a hammock. Hanging hammocks overnight will not be permitted. Hammocks may not be attached to park structures or buildings. No permanent anchors may be used.

No, overnight camping is NOT permitted. Guests found camping in park will be asked to leave. University Police will be notified to enforce.

Groups reserving space in Aggie Park for events must provide equitable access for students, faculty, staff, and guests with disabilities. Contact the Disability Resource Center for information about creating accessible and inclusive events.

This is a partial listing of prohibited items and may be updated at any time without notice. 

**All rules may not be applicable during NCAA collegiate tailgating events.** 

  • Alcohol, Tobacco products & Vaping
  • Open Flames, Fires & Fireworks
  • Illegal Drugs & Weapons
  • Panhandling
  • Staking into Ground without prior approval
  • Motorized vehicles are not allowed
  • Overnight Camping
  • Climbing or repelling from trees, buildings or any short-term construction equipment
  • Drones
  • Confetti
  • Glitter
  • Rice
  • Birdseed

Reservations

Yes, Aggie Park staff does reserve the right to cancel an event:

  • Due to inclement weather and an unsafe environment to guests.
  • If an organization or guests refuse to follow park rules and guidelines
  • If the appropriate paperwork for the special event is not submitted in a timely manner.

Yes, events may be held after hours. However, a reservation is required for the space and must be made at least 72 hours in advance of the event date.

Notice of cancellation of reservations must reach the Aggie Park staff no later than 72 hours prior to the date of the event to not incur a charge for your event. If your event is cancelled due to inclement weather and notice of cancellation is given 24 hours in advance, charges will not be incurred as long as the event has not been setup. If the event is in progress and cancelled due to inclement weather, the organization will be responsible for any charges incurred to the point of cancellation. Failure to utilize or cancel the reservation in a timely manner may incur charges.

Sponsored Events: External clients are responsible for all charges as well as any services associated with the event (such as audio/visual equipment and catering) if the event is not cancelled within the parameters listed above. If external clients are unable or unwilling to pay fees assessed, the sponsoring TAMU organization/department/affiliate will be responsible for the charges.

For a student organization or department, reservations for space in Aggie Park must be made a minimum of 72 hours in advance. A longer timeframe may be required based on the activities planned in the space.

For external clients interested in reserving Aggie Park, a sponsorship is required before a reservation may be made to host an event on campus. Please see the link to the required form and additional information about sponsorships.

You are welcome to use a local caterer in Brazos County that has a valid health permit to cater your event. Coordination with the caterer and Aggie Park staff will be required to ensure all necessary equipment is available for your caterer to make your event successful.

Food trucks are also available to provide food and drinks during your event. Chartwells, the on-campus dining vendor, can provide a current list of all approved food truck vendors on campus. Approval of chosen food truck will be required by Chartwells and Aggie Park staff.

All food and drink served during your event must be approved by Aggie Park staff prior to your event day.

  • If you plan to have a private event
  • If food or drinks will be served to attendees
  • If there will be amplified sound
  • If you have advertised for the event
  • If you are selling or collecting donations of any kind

Event Services

General

Pricing varies based on room size, reservation duration, equipment needs, and potential staffing charges. For a detailed breakdown of rates, please contact the Event Services office directly.

As a general reference, room rates are categorized as half day/ full day: 

  • Half-Day: 4 hours or less
  • Full-Day: More than 4 hours
    • Time includes any setup/clean up time for client or 3rd party vendor

To avoid penalties, written notice must be submitted:

  • 72 hours prior for meeting rooms
  • 15 days prior for large event spaces
    • Late cancellations may result in a 50% room rental fee.

The following are not allowed inside UCEN facilities:

  • Transport devices: Bicycles, skateboards, rollerblades, segways, scooters
  • Animals: Only ADA-approved service animals and Reveille, the TAMU mascot, are permitted
  • Flammable/hazardous items: Candles, fog/smoke machines, dry ice, bleach, hair dye, aerosols, sand, hay, glitter
  • Appliances: Popcorn machines, crockpots, coffee pots, microwaves, toaster ovens, electric skillets, chafing dishes
  • Recreational items: Water balloons/guns, beach balls, marshmallows, bats, paddles
  • Weapons: Real or prop accessories (paintball, Nerf, cosplay items, etc.)
  • Substances: Smoking, vaping, tobacco, illegal or unprescribed drugs
    • All decorations, props, etc. must be approved by the Event Services office prior to the event date.

Yes, in the MSC, there is a designated loading dock available for deliveries. If you are planning an event load-in, please schedule your arrival time in advance with your Event Manager so our staff can be prepared to assist you. Carts are available to help streamline the process.

Please be aware that multiple vendors use the loading bays, so it is essential to arrive on time and complete your load-in and load-out promptly to ensure smooth operations for all parties.

On-site Event Services staff and the MSC Information Desk are available to assist with questions, A/V issues, and facility-related needs.  For evening events Sunday- Friday, Zone staff will be actively monitoring the spaces to provide additional support.

Please treat all staff members with courtesy and respect; they play a key role in ensuring your event runs smoothly and that all facility policies are upheld.

  • Event Services Office: 979-845-8904
  • MSC Information Desk: 979-845-7098  

All Faiths Chapel

No. Food and beverages are not permitted on the All Faiths Chapel premises.

Due to the historical structure of All Faiths Chapel, A/V accommodations are limited without UCEN-rented equipment. Please discuss any specific audio-visual needs with your Event Manager to ensure proper accommodation.

The following are not permitted in the Chapel:

  • Open flames/ candles
  • Food and drniks
  • Unapproved decorations or personal furniture
  • Sales or vending without proper documentation
  • Activities that disrupt the Chapel’s intended use as a quiet, respectful space
  • Overnight or extended stay

It is recommended to use the nearby University Center Garage (UCG) parking garage or accessible surface lots in the vicinity with a valid parking permit. Loading is permitted only in designated zones and for a limited time. For more specific individual or group parking requirements, please contact the Transportation Office at (979) 862-7275.

Memorial Student Center

No, UCEN is not responsible for personal items, and the MSC does not provide lockers or storage areas for temporarily holding belongings. 

If an item is lost, please check with the Lost & Found located in the MSC Programs Office on the 2nd Floor – Suite 2240.

Alcohol is restricted in and around the Memorial Student Center (MSC). However, alcohol may be allowed for Departments and External Entities in approved event spaces within the MSC, provided that a Request for Alcoholic Beverage Service at TAMU Event form is properly submitted and approved for the specific event.

Recognized Student Organizations are not permitted to host events with alcohol.

Accessible parking is available in the University Center Parking Garage & Gene Stallings Blvd Garage across from the MSC for a nominal fee. Loading zones are available for delivery and unloading only and are limited to 15 minutes. For extended loading or unloading, please coordinate your requests with the Event Services office. For more specific individual or group parking requirements, please contact the Transportation Office at (979) 862-7275.

Rudder Tower

Additional Rudder Tower restrictions include:

  • Amplified Sound
  • Large Gatherings Outside of Reserved Rooms
  • Exceeding Elevator Capacity Limits
  • Physical Activities That May Disrupt Neighboring Spaces

Please ensure your event plans comply with these guidelines to maintain a safe and respectful environment for all building occupants.

The University Club is located on the 11th floor of Rudder Tower and managed by Century Oak. Hours and private event request information can be found at www.theuniversityclub.com

Accessible parking is available in the University Center Parking Garage across the street from Rudder Tower for a nominal fee. Loading zones are available for delivery and unloading only and are limited to 15 minutes. For extended loading or unloading, please coordinate your requests with the Event Services office. For more specific individual or group parking requirements, please contact the Transportation Office at (979) 862-7275.

Rudder Plaza

Yes, certain events may require coordination with University Police (UPD), especially large or high-traffic gatherings. All UPD service requests will be coordinated through the Event Services office.

No. These are not permitted without explicit approval. Use designated loading areas for equipment and supplies.

Yes, power is available in the plaza; however, access is limited. 

Please note that amplified sound is only permitted from 12 pm – 1 pm and after 5 pm to avoid disrupting nearby academic or campus activities. Events with amplified sound booked in Zone 4 hold priority for any sound-related activities in and around Rudder Plaza.

A/V equipment, including sound systems, is also available for rent through the Event Services

Rudder Theatre Complex

Yes, the poster board frames are double sided. The usable space is 71” wide by 47” tall, and the foam boards are Push Pins ONLY (no tape, adhesives, etc.) – replacement costs may be assessed if panel is damaged thru improper attachment method.

Changes regarding in-house inventory can be made within 48 hours of event setup. If we are working with another vendor, that will be dependent on their agreements.

If it is a hybrid event, we can help you navigate recording options within your hybrid platform to record the event.

If the event is RTC A/V equipment supported, then we can save the audio into an mp3 file and get it to you on client provided thumb drive or email it a few days after the event.

We do not move existing furniture from the venue space or from the building.  The client/venue will be responsible for clearing furniture out of event area.

Please visit TAMU Transportation website (https://transport.tamu.edu/) for more information.

No, RTC will deliver and setup the equipment per the layout approved by the client, and RTC will strike/take down all equipment once the event is finished. This is required by RTC due to liability concerns.

We have discounted rates for student organizations.  The billing process will go through the SOFC Office.  The student organization will need to be in good standing with StuAct.  More information will be provided once the student organization is approved to receive the student rates.

Occasionally, but not often. Our focus has to be on our campus clients and our events on campus. If able, it will likely require a pre-site visit to define logistics and finalize details with the off-campus vendor coordinator.

Rudder Theater Complex does not offer DJ services.  We can share contacts and vendors that we have used before.

This will need to be discussed on an event-by-event basis.

We can schedule setup and strike times directly with you or we can visit with the building proctor (provided by the client) on rules and regulations for loading/unloading and times for setup and strike.